A meeting scheduling tool is a software application for scheduling rooms and meeting times and for coordinating personal itineraries. Such scheduling applications may either be delivered across the Internet as a web-based application or "SaaS" that can be accessed from any digital device such as a PC, laptop, tablet computer, smartphone or PDA, or which may be installed as a stand-alone software product within an organization. Meeting scheduling tools may also integrate and synchronize with other popular calendaring software such as Google Calendar and Microsoft Outlook.
Video Meeting scheduling tool
Components
The main components of a meeting scheduling tool consist of a conventional calendar interface, an address book, list of contacts/clients, or potential meeting participants, and an appointment overview. Similar to conventional scheduling software, a meeting scheduling tool may additionally automatically check the electronic calendar of meeting participants for open time slots, proposes alternative meeting times, schedules meetings, and notify participants of final meeting times by email.
Maps Meeting scheduling tool
Comparison to conventional calendaring software
The advantages of using a meeting scheduling tool rather than conventional calendaring software are several. The web-based nature of many meeting scheduling tools promote greater access from different locations and devices and provide improved security in terms of crash and recovery.
The interfaces of meeting scheduling tools are more tailored towards scheduling meetings and events with multiple participants, rather than conventional calendaring software which is tailored more towards keeping track of personal appointments.
Many meeting scheduling tools offer a degree of automation, whereby they can automatically update remote/shared calendars maximizing the coordination of new meeting and appointment times.
See also
- Automated planning and scheduling
- Employee-scheduling software
- Project management software
- Time and attendance
- Time tracking software
- Workforce optimization
Source of the article : Wikipedia
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